SWAN is currently reviewing self-nominations for the SWAN ILS Search Committee. Thank you to all who submitted. There will also be future openings on task forces for Circulation, Cataloging, Acquisitions, Library Directors, and Reports.
The ILS Search committee will be selected and approved at the SWAN Board meeting on September 18th, 2026.
Overview
The ILS Search Committee will consist of 5 SWAN staff members and 5 representatives from SWAN member libraries. The committee will make a recommendation to the SWAN Board on the future direction of SWAN's ILS and analytics platforms, meeting throughout the request for proposal (RFP) and vendor demonstration process.
Expectations for committee members
ILS Search Committee members are expected to:
- Provide input on the request for proposal (RFP) document issued to vendors
- Participate in a comprehensive scoring process of RFP responses received (Round 1)
- Attend all vendor demonstrations in person
- Review member library staff feedback on vendor demonstrations
- Participate in a comprehensive scoring process of vendor demonstrations (Round 2)
- Participate in committee task forces organized around functional areas, such as Circulation and Cataloging
- With the SWAN Executive Director, make a final written recommendation to the SWAN Board
2027 ILS Search timeline
Timeline for the 2027 SWAN ILS Search
Timeline |
Activity |
June 2026 |
Visits to vendors at the ALA Conference in Chicago |
July – Sept 2026 |
Create instrument that will outline all of our initial questions and requirements, with scoring worksheet |
Sept 18, 2026 |
SWAN Board meeting - approval of ILS Search Committee and first draft of RFP submitted for review |
Sept 21 - 26, 2026 |
ILS committee kick-off meeting |
October 2026 |
Issue RFP |
November 2026 |
Compile and review Round 1 responses |
December 2026 |
Request clarification of proposals |
January 2027 |
Scoring of proposals & pricing |
February 2027 |
Round 2 finalist demonstrations & membership feedback/scoring |
March 2027 |
Request for best & final offer pricing |
April 2027 |
Final scoring & recommendation |
May 2027 |
Contract negotiation |