On January 29th, the Green Hills Public Library District will join the SWAN library consortium! With this new addition to the SWAN community comes access to over 10 million items at 97 libraries. SWAN and Green Hills staff have been hard at work preparing for the switch, and we want to share some information about what you can expect before and after January 29th:
Monday, January 28
While Green Hills patrons can check out items at the library, most features in the online catalog will be unavailable. This includes access to My Account, renewing items online, placing holds, and viewing what items are on shelf. Additionally, self checkout in the library will be disabled.
Don’t worry, all of your existing holds and checkouts will transfer over!
Tuesday, January 29
The big day! All online features will be available once starting when the library opens. Starting today, Green Hills patrons will use the new SWAN catalog, which can be accessed the same way you reached it before. The new catalog will look a little different, but will function the same way. In fact, the biggest difference will be the appearance of items at other SWAN libraries.
Some tips for those new to SWAN
Although many Green Hills patrons are familiar with SWAN, we thought we’d share a few pointers:
If you see an item in the catalog that belongs to another library, you can place a hold and the item will be delivered to your library a few days after it’s available.
You can update your notification preferences in My Account > Personal Information > Preferences. For additional help, refer to our YouTube tutorial.
Resource sharing is great, but we know patrons want access to their library’s new materials first. Our dynamic holds system prioritizes local patrons getting local materials, so you’ll still have access to Green Hills materials before patrons at other SWAN libraries.
Your Green Hills Public Library District card can be used at any other public library in SWAN.
If you have any questions about SWAN, don’t hesitate to reach out to the staff at your library!
On January 29th, 2019, the Green Hills Public Library District will join the SWAN Library Consortium. While SWAN and Green Hills staff are busy working to make this transition as seamless as possible, it’s important to share a few markers you may see along the way.
Partial Freeze on New Items: January 18 – January 29
New materials cannot be added to the catalog . This means you may see a delay in availability for any titles released during this period. After January 29, new materials will be available as normal.
Checkout-Only Period: January 28
The back-end system will be limited while the Green Hills library data is loaded into SWAN. You will still be able to check out materials during this time, but other activity will be suspended. Additionally, items you check out will not be reflected in My Account in the online catalog until the following day. See the chart below for a list of services that will be available and unavailable.
January 28, 2019
Search for materials in the online catalog
See availability of materials in the online catalog
Check out materials at the circulation desk
Access e-resources like OverDrive, Axis360, and Hoopla through those apps/websites
Log in to My Account
Check items in
Download electronic materials or place holds directly from the library’s online catalog
Receive materials delivered from another library
Renew materials (auto-renewals will be suspended for these dates, but will resume on January 29)
Library users from 19 public, private, school, and academic libraries are now part of the System Wide Automated Network (SWAN). The library network combines the collections of 97 libraries into a single, searchable public web catalog of nearly 10 million items. Libraries in SWAN share items with each other through the catalog, with many items available for delivery from one library to another via a State-supported courier delivery system. Library cardholders within the 97 libraries will find it easy to visit nearby library or request items for pick-up at their home library or another library participating in SWAN’s pick-up anywhere service.
As you visit SWAN libraries, we hope that you continue to report on #SWANspotting throughout our extended network of 97 libraries. We’ve got a few more to share from our library visits in the past week.
Keep an eye out for inflatable swans. If you follow Twitter or Instagram, consider using the #SWANspotting hashtag.
Residents of St. Charles experienced #SWANspotting on March 10th at the annual St. Patrick’s Parade. The St. Charles Public Library staff greeted the community and announced joining the SWAN network on May 1st. Congratulations to the the Library! They took 2nd prize honors for their entry. Along with SWANs in leprechaun attire, library staff promoted the expanded library network and featured “more of what you love.”
Be on the lookout for inflatable swans at your library. If you see one, take a selfie and announce your #SWANspotting adventure! We will feature your entries on this website.
The following 19 libraries will be joining the SWAN network in April and May of 2018. We appreciate the consideration and care the library leadership and staff took in selecting SWAN to create one of the largest library consortium in the US.
Batavia Public Library District
Bensenville Community Public Library District
Bensenville Elementary School District #2
Bloomingdale Public Library
Carol Stream Public Library
Geneva Public Library District
Glen Ellyn Public Library
Itasca Community Library
Kaneville Public Library District
Messenger Public Library of North Aurora
National University of Health Sciences
Oak Brook Public Library
Saint Charles Public Library District
Sugar Grove Public Library District
Theosophical Society in America
Town and Country Public Library District
Villa Park Public Library
West Chicago Public Library District
Wood Dale Public Library District
Since its origin in 1974, SWAN has had a place in the Reaching Across Illinois Library System (RAILS) Burr Ridge office. This close-knit community has received the benefit of RAILS’ support for everything from financial grants to resource sharing, expertise of RAILS staff, and a place to call home.
In 2016, as a step towards SWAN’s continued strategic operational independence, a lease and build-out agreement were signed and a new facility is finally ready for our staff and membership. We’ve moved in and are excited to share that our new address is:
System Wide Automated Network
800 Quail Ridge Drive
Westmont, IL 60559
SWAN staff are thrilled about the new building, especially the large windows to let in plenty of natural light. We’ve also built out our office to accommodate flexible scheduling, meaning that staff may be working from the building or off location, and there are flex offices to save and share space.
Staff are also able to look out upon a (frozen) pond and we’re located right next to a beautiful forest preserve.
Earlier this month, RAILS threw a going-away party for SWAN staff to celebrate our long history together, as well as wish us luck moving forward in our organization’s future. SWAN has been incredibly fortunate to work alongside RAILS for so long, and we loved the variety of swan cakes and decorations. Check out this coconut cake and this buttercream frosting confection!
SWAN has had a very busy 2016, and we’re looking forward to this coming year and our continued mission of improving library services to our membership. We hope RAILS and SWAN members, as well as others in the library community, will stop by soon to say hello.